Planned preventative maintenance puts the upkeep of a building into a written annual schedule, so that checks happen on set dates instead of after something fails. AD Facilities Management runs PPM schedules for the building fabric, fixtures and grounds of commercial premises in Leeds and across Yorkshire.
Most building defects start small. A gutter blocks with leaves and the water runs down the wall. A door closer loses its adjustment and the door begins to slam. A pothole in the car park gets a little deeper each winter. Planned maintenance is the habit of looking at these things on a fixed cycle and putting them right while the job is still minor. The schedule says what is checked, how often, and in which month.
Our PPM covers the fabric of the building, the fixtures inside it and the grounds around it. Typical items are gutters and downpipes cleared, doors and closers checked, floor finishes inspected, decoration cycles planned, car park lining and surfaces reviewed, fencing and signage checked, and seasonal tasks such as leaf clearance and gritting preparation. Each item has a frequency and a month against it. Anything found that needs a repair is reported with a photo and a recommendation.
Statutory testing is a separate matter and we are clear about it. Fire alarm tests, emergency lighting tests, gas safety checks, electrical inspection and water hygiene are carried out by your own specialist contractors. AD Facilities Management does not perform them. What we can do is log their due dates in the same schedule, so the person responsible for the building sees the fabric tasks and the compliance dates together in one document.
Gutters, hoppers and downpipes within safe reach are cleared and checked for leaks, loose brackets and blockages at set points in the year.
External and internal doors, closers, hinges, locks and seals are inspected and adjusted so that they shut and secure correctly.
Carpets, vinyl, entrance matting and painted surfaces are reviewed on a cycle, with redecoration planned by area.
Line markings, potholes, kerbs, drainage gullies and paving are checked and any trip hazards are recorded.
Boundary fencing, gates, bollards and site signs are inspected for damage, loose fixings and faded or missing information.
Leaf clearance, moss treatment, winter preparation and spring tidy-up work are written into the months where they belong.
We survey the premises with you and list the elements that need regular attention, along with their present condition, any access limits and the working hours of the people using the site.
Each task is given a frequency and a month in a written annual schedule. Your specialist contractors’ statutory test dates can be logged alongside, marked clearly as theirs to carry out.
Visits take place in the months set out. The tasks due are completed, conditions are noted and any defect that cannot be dealt with during the visit is photographed for a decision.
After each visit you get a short report with photos. The schedule is reviewed with you once a year and adjusted where a task needs doing more or less often.
We provide planned maintenance for offices, schools, retail, industrial and warehouses, block management and landlords, healthcare.
Leeds is the base and the work extends across Yorkshire. The main area pages are Leeds, Leeds City Centre, Holbeck, Hunslet, Thorpe Park, Morley, Pudsey, Horsforth, Bradford, Wakefield, Huddersfield, Halifax, Harrogate, York, Sheffield, Hull. Every other town is on the coverage finder.
A fault is reported, logged, made safe or fixed, and reported back with photographs. Priorities are agreed in writing first.
Read more →Pointing, render, gutters, doors, floors, ceilings, paving and fencing put right before small defects turn into large ones.
Read more →Grass, hedges, beds, leaves, litter and car parks kept in order through the seasons, delivered with AD Outdoor Solutions.
Read more →Tell us about the building and we will arrange a site walk to draft a written PPM schedule.
